Expense Tracking Software

The Easy Way to File, Track and Manage Expense Reports

• Augments paper-based systems
• Accounting system synchronization
• Digital signatures
• Universal web access

Managing staff business expenses diligently and efficiently is a key contributor to the financial health of an organization. Yet often, expense report filing and approval becomes a cumbersome chore for everyone involved. And having a comprehensive process for tracking and managing expense reporting proves elusive.

xpdexpense, a powerful yet easy-to-use Web-based tool from xpdient, brings simplicity and a disciplined management framework to expense reporting. With xpdexpense, employees easily compose reports using screen templates and menus, managers review and approve reports online, and accounting departments execute and track payments – all within a single, secure system.

Simplify, speed up expense reporting.

Expense reports are one of the things that no one seems to have time for, given their busy days and hectic travel schedules. Employees struggle to produce them in a timely fashion, and supervisors find it a challenge to review and approve them promptly. xpdexpense takes the hassle and tedium out of the process, providing a simple, menu-based system that lets employees click their way through expense reports. Supervisors and accounting departments review reports on screen, instead of leafing through stapled reports and receipts. And everyone can do this from everywhere, via xpdexpense’s easy-to-use Web interface.

Track, gain control over expense activity.

With xpdexpense, you can track employee-incurred business expenses with the specificity you need to manage budgets by individual, by team, by department and at the enterprise level. xpdexpense also lets you track costs by project or by contract. Tailor xpdexpense to your administrative needs by using the easily customizable reporting and data entry fields.

Add security in reporting, approval.

Expense reports can be subject to loss, tampering, misuse or even fraud. With xpdexpense, your expense recording and authorization systems are protected from these liabilities. Only those authorized via passwords are able to create expense reports. Passwords also control supervisors’ and accounting staff access to reports. xpdexpense’s digital signature feature adds yet another layer of security for those filing and reviewing reports.

xpdtime: A Full Lineup of Features

Accounting system synchronization

xpdexpense synchronizes with popular accounting systems. It also synchronizes with Microsoft Project and exports and imports with applications that accept Microsoft Excel files.

Complementary to paper-based systems

Even for organizations that require submittal of receipts and a paper expense report, xpdexpense provides both an efficient way to generate printed reports as well as an automated process to simplify approvals, processing and tracking.

Meet DCAA requirements

To meet the Defense Contract Audit Agency’s CAS (Cost Accounting Standards) and FAR (Federal Acquisition Regulations) requirements, xpdexpense enables government per diem expense monitoring, among other capabilities.

Customizable tracking fields

Use the standard expense fields (such as business trip, relocation, etc.) or define new categories within xpdexpense that meet your organization’s needs.

Digital signatures

xpdexpense provides employees, supervisors and accounting staff with secure, digital signatures.

Reimbursement options

xpdexpense lets employees choose to have expense reimbursements added to their paychecks. Or they can ask for checks to be routed to their home, office or any location that they specify.

Universal access

xpdexpense operates as a stand-alone Web-based service, with no installation, integration, maintenance or on-site hosting required.

Security

To prevent access from unauthorized internal or external sources, xpdexpense offers user-selected permission levels along with user IDs and passwords for the project team and for clients. xpdexpense is hosted at a remote secure server site. For redundancy, a backup site is mirrored in another facility at another location.

Cost effectiveness

xpdexpense user licenses cost just pennies per day per user. You can add or cancel licenses at any time.